Overview
Your HOA conducts two main types of meetings—Board meetings and annual homeowner meetings. Both are essential for transparency, communication, and community involvement.
Board Meetings
Board meetings are held regularly throughout the year to conduct association business. During these meetings, the Board reviews financial reports, approves vendor contracts, discusses maintenance issues, and makes policy decisions.
Key details:
Typically held monthly or quarterly
Open to homeowners unless a confidential matter is discussed
Agendas are posted in the PayHOA portal before each meeting
Minutes are uploaded after approval for all homeowners to review
Annual Meetings
The annual meeting occurs once per year and includes elections, budget review, and general community updates. This meeting provides homeowners with a chance to participate in important discussions and vote for new Board members.
How to Attend
Homeowners are welcome and encouraged to attend both Board and annual meetings.
Meeting notices include:
The date, time, and location (or virtual meeting link)
The agenda or topics to be covered
Voting or quorum instructions (if applicable)
All notices are distributed through the PayHOA portal and by email.
Accessing Meeting Documents
Meeting agendas, minutes, and election results are stored under Documents in your homeowner portal.
Contact
For questions about meeting notices or attendance, email homeowners@yourhoahelp.com.
Importance
Regular meetings keep the HOA accountable and transparent. Attending or reviewing meeting materials helps homeowners stay informed about how their dues are used and what projects are planned.