Overview
Some communities charge a small administrative or review fee for processing architectural requests. In addition, a brief inspection may occur after your project is completed to confirm that it matches the approved plans. This ensures compliance with community standards and helps maintain neighborhood consistency.
Architectural Review Fees
Depending on your association’s governing documents, a fee may be required for certain types of requests.
These fees cover administrative costs related to:
Reviewing project documentation
Communicating with the Architectural Committee and homeowners
Tracking approvals and maintaining project records
If a fee applies, it will be clearly stated when you submit your request through the PayHOA portal. The fee is billed directly to your homeowner account and can be paid online like any other charge.
Common examples:
Standard request fee: $25–$50
Large or complex project review fee: varies by association
If you’re unsure whether a fee applies, contact the Property Support Team before submitting your request.
Inspections After Approval
After your project is completed, the Property Support Team may perform a brief inspection or request photos to confirm the work matches the approved plans. This step ensures:
Materials and colors match what was submitted
Work was completed within approved boundaries
The finished project complies with the community’s design standards
Homeowners are encouraged to notify the Property Support Team once their project is finished to expedite the inspection and close the request.
Final Approvals and Documentation
Once the inspection is complete and everything is confirmed as approved, the request is marked “Completed” in the system.
You can view this status and any related documents in your PayHOA homeowner portal under Architectural Requests.
Keeping your project approved and documented protects you from potential future violations or resale issues.
Non-Compliance or Deviations
If a completed project differs from the approved plans, the homeowner will receive notice outlining what needs to be corrected. The Board or Architectural Committee may require modifications to bring the project into compliance. Prompt communication can usually resolve issues without penalties.
Contact Information
For questions about fees, inspections, or project closeout, contact:
Property Support Team: propertysupport@yourhoahelp.com
Importance
Following the approval process through to completion ensures all projects are properly documented and compliant. This protects both the homeowner and the association, maintaining the community’s visual consistency and property values.