Overview
Homeowners often submit architectural requests for similar types of projects, such as fencing, exterior paint, roofing, or landscaping changes. Understanding what each type of request typically requires can help you prepare complete submissions and avoid delays in the review process.
Below are examples of common project types and what to include when submitting your request in the PayHOA portal.
Fence Installations or Replacements
When requesting a new fence or replacing an existing one, include:
A site plan showing the proposed fence location
Material details (wood, vinyl, aluminum, etc.)
Color or finish information
Height and style (for example, shadowbox, privacy, or picket)
Photos of the proposed area and sample product images
Most communities have specific guidelines on height, placement, and materials. Fences may need to remain within property boundaries and cannot obstruct drainage or utilities.
Exterior Painting
Before repainting your home, even with the same color, approval may be required. Include:
Paint manufacturer, color name, and code
Paint samples or digital swatches
Photos showing where each color will be applied
Indicate whether trim, doors, or shutters will differ in color
If your community has a pre-approved color palette, refer to it before submitting your request. This ensures compliance and faster approval.
Roof Replacements
Roof projects require prior approval to ensure color and material consistency throughout the neighborhood. Include:
Manufacturer and product name
Material type (asphalt, metal, tile, etc.)
Color name and sample photo
Warranty or product information, if available
Some communities have restrictions on certain roof materials or colors. Always include product samples to avoid delays.
Landscaping Changes
Approval is typically required for major landscape changes such as tree removal, new plant beds, retaining walls, or large decorative features. Include:
A drawing or plan showing proposed layout and plant types
Photos of the current area and design concept
Details for any hardscaping (pavers, edging, stones, etc.)
List of materials and colors
Minor maintenance, like replacing plants or reseeding grass, generally does not require approval. Check your community’s Architectural Guidelines to confirm.
Tips for Faster Approval
Include as many visuals as possible—drawings, photos, and samples make reviews easier.
Confirm that your project complies with community setbacks and easements.
Double-check all color codes and material names for accuracy before submission.
Respond quickly to any requests for clarification from the Property Support Team.
Contact Information
For help with preparing your request or confirming whether approval is required, contact:
Property Support Team: propertysupport@yourhoahelp.com
Importance
Complete and detailed submissions lead to faster approvals and fewer revisions. Following these guidelines ensures that your improvements meet community standards and maintain neighborhood harmony.